PA/Team Administrator

Discover a career with purpose at MBIE

•    Bring your expertise, shape smarter processes, and help keep science funding processes moving forward.
•    Seeking a highly organised and motivated administrative professional
•    Be part of a supportive, high-performing team that values your contributions
•    Permanent, fulltime position based in Wellington CBD with a salary: $60,727- $70,625 + Kiwisaver & Wellness benefits

Tēnei tūranga - About the Role:

This role will appeal to an experienced and proactive administrator who thrives on keeping people, projects, and priorities running smoothly. As the PA/Team Administrator within our Science System Investment and Performance (SSIP) branch, you'll become a trusted partner to leaders and teams, providing high quality support that enables important work to happen efficiently and effectively.

We're looking for someone who combines strong organisational skills with sound judgement, initiative, and attention to detail. You'll be confident managing competing priorities, anticipating what needs to happen next, and finding practical ways to improve processes and workflows. This is a hands-on role where no two days are the same, offering the opportunity to make a genuine impact while building strong relationships across the branch.

Beyond the day-to-day administration, you'll play an important role in helping the team stay connected, organised, and focused on delivering outcomes that support New Zealand's science and innovation system. If you enjoy being the person others rely on, take pride in delivering excellent support, and are ready to bring your expertise to a collaborative and purpose-driven environment, we'd love to hear from you.
What you'll enjoy:

• A trusted role with variety, responsibility, and the opportunity to make a real difference
• A supportive and collaborative team that values initiative and professionalism
• Opportunities to broaden your skills and contribute to continuous improvement
• A modern workplace in the heart of Wellington
• Meaningful work that supports New Zealand's future through science, research, and innovation

We encourage interested candidates to apply early, as we may begin reviewing applications before the closing date.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 

What you’ll bring:

•  What you’ll bring:
•  Proven experience supporting multiple managers and teams in a PA or administrative role
•  Proven ability to manage complex workflows, priorities, and deadlines in a fast paced environment
•  Well developed relationship management and communication skills
•  High attention to detail and confidence working across digital systems and documentation
•  A proactive, solutions focused approach and sound judgement
•  Experience in the public sector is beneficial but not required
 

**At time of application you must have the legal right to live and work in New Zealand, Aotearoa**

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please submit you CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

Email Matt Guy at matt.guy@mbie.govt.nz quoting ref MBIE/19714 if you have any further questions.

Applications close at midnight, Sunday the 9th of August 2026.