Team Coordinator

Date:  17-Nov-2022

Wellington, NZ, 6011

Discover a career with purpose at MBIE


  • Are you looking for your next challenge? 
  • Looking for an opportunity to get your foot in the door with a large government department? 
  • Do you have a strong work ethic and a “can do attitude”?
  • Salary $56,425 – $66,630

Tēnei tūranga -

About the role:

Come join us here at MBIE, where we are known as the Ministry who has it all, from space agency, supporting New Zealand’s regulatory environment, providing a variety of support to Businesses across the Motu and many more interesting and exciting things.


This very exciting role is the ideal opportunity for someone showing interest in high level administration support with a forward-looking aspiration to become part of a busy advisory group of professionals.


We are passionate to work with you in creating a long-term development opportunity. 


As the Team Coordinator for our busy branch in MBIE, you will provide exceptional administrative support and coordination to the branch leadership team, including Directors, National Managers and their teams.


The role has a broad range of responsibilities and includes providing diary management, meeting and event management, arranging domestic and international travel, branch reporting, and other essential office management and administrative activities as required.


We offer


  • Future development opportunities for someone wanting to gain experience in an Advisory capacity. 
  • The opportunity to grow your skills and experience in the machinery of government.
  • An opportunity to join a friendly and supportive cohort in a large government department.
  • A collaborative and inclusive working environment.


About our Branch


Business and Consumer - Creating a place where businesses and consumers thrive.


Trusted – Helpful – Relevant – Innovative – Valued – Enabling


Our mission- ‘is to create thriving businesses and confident consumers in Aotearoa by developing trusted relationships, pathways, guidance, products and services.  


Our purpose - Is to build capability for businesses and consumers in Aotearoa, to be supported, enabled and protected and to create fair and thriving markets. 


The Business and Consumer branch plays a unique role in supporting the market through the provision of tools, resources and advice so that New Zealand businesses can grow and thrive. It ensures that all market participants are well informed, adequately protected and that trading is fair.

Working within a close-knit cohort of Team Coordinators, you will provide proactive and timely administrative support across the branch.  Supporting several managers, you will complete a wide variety of tasks where no two days will be the same.

Day to day you will: (some examples not limited to)

Provide administrative support to the leadership team in the branch. 

Coordinate and support the various business units within the branch with regular reporting.

Organise internal and external stakeholder meetings and functions, large and small, including venue coordination, setting up agendas, organising catering and minute taking.

Be the go-to person for corporate MBIE policies and processes.

Liaise and build strong working relationships with internal and external stakeholders.

Arrange domestic and international business travel when required.

Support different groups in the branch with Sensitive expenditure memos. 

Support recruitment process (set up interviews, send tests, onboarding & induction).

Invoice coding and uploading.

Support the leadership team with business continuity plan development and maintenance.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and experience required:


  • Some experience in providing administrative support to a team.
  • Willingness to learn as you go.
  • The ability to organise and prioritize a busy, high demanding workload effectively.
  • Strong written and verbal communication skills.
  • Excellent working knowledge of the Microsoft Office suite.
  • Proven track record in providing excellent customer service.
  • Must have legal right to live and work in NZ.

Please note we reserve the right to close this advert early should a suitable candidate be found.

Ētahi kōrero mō MBIE -

About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.


We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.


People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.


  • Mahi Tahi – Better Together
  • Māia – Bold and brave
  • Pae Kahurangi – Build our Future
  • Pono Me Te Tika – Own It


Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.


E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono -

How to apply:

Click here to view a position description. All applications must be submitted via our online process.  Email [[Apurva Raval]] at quoting ref MBIE/9371 if you have any further questions.

Applications close on Friday, 9th December 2022