Project Coordinator

Discover a career with purpose at MBIE

• Work in a dynamic environment and be part of a team delivering transformational change across Immigration New Zealand
• Provide high-quality coordination and planning support across multiple programme workstreams
• Support governance, reporting, scheduling and day-to-day programme delivery activities
• Two permanent full-time opportunities based at Wellington
• Salary range: $68,380 – $77,359 (dependent on skills and experience)

Tēnei tūranga - About the Role:

The Our Future Services programme is transforming the immigration system by bringing visa applications and processing into a single digital platform, supported by smart risk management, modern tools and redesigned end-to-end processes that deliver a better experience for kaimahi and customers. The programme is delivered through multiple workstreams operating in parallel, each implementing key initiatives with defined milestones.

You will be part of the Future Services Branch within Immigration New Zealand, reporting to the Programme Director, Future Services.

As a Project Coordinator, you will play a key role in supporting the successful delivery of the Our Future Services programme by providing high-quality coordination, planning and administrative support across a diverse mix of projects and initiatives, spanning both technology and non‑technology workstreams.

You will work closely with workstream leads and delivery teams to ensure initiatives are well organised, clearly documented and progressing as planned. This includes maintaining schedules, supporting resource planning, preparing project and governance documentation, coordinating meetings, tracking deliverables, and maintaining accurate programme information.

You will also support programme‑level planning, reporting, governance and operational activities, helping teams operate smoothly by managing logistics, monitoring progress, identifying emerging risks and issues, and ensuring project information is current and accessible.

As a key connection point across the programme, you will build strong working relationships with stakeholders and contribute to a consistent, high‑quality approach to delivery across Our Future Services.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

• At least five years’ experience in a coordination, administrative or project support role.
• Awareness or working knowledge of project and programme disciplines.
• Strong organisational skills with the ability to plan, schedule and manage competing priorities.
• Proven ability to build trust and work effectively with people at all levels of an organisation.
• Experience coordinating meetings, preparing documentation, tracking actions and maintaining registers.
• Experience raising purchase orders, coding invoices and supporting contract management.
• Excellent written and verbal communication skills.
• Confidence working across multiple teams and workstreams in a complex programme environment.
• You must be a New Zealand Citizen or Permanent Resident. 
• We welcome applicants who may have gained relevant skills through volunteer work, community roles, or other non‑traditional pathways.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

We can't wait to hear from you! Email Nik Sharma at nikhil.sharma@mbie.govt.nz quoting ref MBIE/19432 if you have any further questions.

Applications close on Tuesday, 5 May 2026