Principal Advisor - PMO

Date:  14-Mar-2023

Wellington, NZ, 6011

Discover a career with purpose at MBIE


  • Be part of the Digital, Data and Insight’s Portfolio Management team
  • Permanent role based in Wellington CBD 
  • Salary: $112,856 - $138,028 


Our Portfolio Management team is the one stop shop for all things related to delivering and governing change at MBIE. We support MBIE to effectively lead projects, establish standards, lift capability and provide a community of best practice with the focus being on: 


  • Oversight of approved projects including allocation of resourcing and oversight of stakeholder engagement frameworks, project performance, project and portfolio reporting, pipeline planning, risk and issue management. 
  • Improvement focus including project management standards and practices, development of project management capability, risk, issue, benefits tracking and dependency management and undertaking post project reviews with a view to continuous improvement.


Working at MBIE really means making a difference for Aotearoa. We care about our team, and we work collectively to grow New Zealand for all.

Tēnei tūranga - About the Role:

Working alongside the PMO Manager, the Principal Advisor PMO helps to ensure consistent, predictable delivery by maintaining project control and hygiene, and provides accurate reporting, analysis, and support to enable informed decision making. The role extends to work across all PMO objectives: 


  • Provide guidance and advice to project managers, business owners, sponsors and governance boards on MBIE’s portfolio, project and programme delivery frameworks and practices. 
  • Act as a trusted advisor to project managers.
  • Play an active role in supporting project controls and hygiene checks across the project portfolio, ensuring that project management standards and methodologies are being appropriately applied and reported on.
  • Peer review and provide feedback on project briefs, business cases, change requests, closure repots and other project management artifacts.
  • Contribute to and support portfolio dashboard reporting on the status and health of the portfolio of projects and programmes and the key insights and trends across the portfolio.
  • Champion the PMO’s position as a Centre of Excellence (CoE) for all things project, programme, and portfolio management (P3m) through the continuous improvement and promotion of the PMO functions.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required:


  • 5+ years’ experience working in a Portfolio or Project Management Office (PMO) and structured project delivery environments in the public or private sector
  • Knowledge and experience in project, programme and portfolio management (P3M), frameworks, governance and reporting systems using predative and adaptive methodologies
  • Strong analytical skills to review projects and their ability to deliver against plans
  • Ability to work in fluid and ambiguous situations by being flexible and adaptable
  • Strong influencing and relationship management skills with the confidence to interact and present to all levels of the organisation
  • Excellent written and verbal communication skills and ability to create short and concise information for senior management
  • Must have intermediate to advanced MS Excel skills (using data connections; pivot tables, combining data with index match, vlookup, hlookup, IF statements, etc)
  • Experience in the use of Microsoft Project Server and SharePoint highly desirable
  • Organised and systematic with an attention to detail
  • Ability to prioritise work and meets deadlines
  • A team player, willing to contribute as necessary to deliver project outcomes of a high standard and to drive the increasing maturity of MBIE’s delivery functions
  • Professional Qualification in Project and Programme management or other related field highly desirable
  • Must have the legal right to live and work in New Zealand

Ētahi kōrero mō MBIE - About MBIE:


MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.


We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.


People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.


  • Mahi Tahi – Better Together
  • Māia – Bold and brave
  • Pae Kahurangi – Build our Future
  • Pono Me Te Tika – Own It


Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.


E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 


Email Roxana Anderson at quoting ref MBIE/10738 if you have any further questions.


Applications close on 29th March 2023