PA/Team Administrator | Office of the Deputy Secretary Te Whakatairanga Service Delivery

Discover a career with purpose at MBIE

• Seeking a highly organised and motivated administrative professional
• Provide support services to branch leaders and wider team
• Permanent role available based in Wellington
• Salary range: $60,727 - $70,625

Tēnei tūranga - About the Role:

An exciting opportunity has arisen for a Personal Assistance / Team Administrator to support the Head of the Office of the Deputy Secretary Te Whakatairanga Service Delivery (TWSD) and wider leadership team.

Reporting to the Head of the Office of the Deputy Secretary TWSD the PA/Team Administrator is responsible for providing a range of efficient and effective administrative support services.

You will provide a range of personal support to the Head of the4 Office and wider leadership team, including assisting with diary management, preparation of documentation, including secretariat support for relevant meetings, including agenda preparation, liaison and the taking of minutes/action items and collating research.

In addition, the PA/Team Administrator will provide a range of administrative support services including arranging travel, assisting with event management, processing of invoices and payments, ordering and purchasing of office equipment and liaising with key contacts across MBIE, including liaising with facilities and IT staff.
 

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 

• Demonstrated agility in supporting multiple teams and responding to changes in priorities.
• A proven track record of experience with customer service and support is essential
• Good interpersonal and relationship management skills and ability to work across multiple teams
• Wide ranging knowledge of administration systems and processes.
• Excellent written and verbal communication skills
• Ability to show and use initiative and be proactive
• A methodical approach to work.  Ability to both follow and suggest improvements to established procedures
• Good standard of computer and software literacy and word processing 
• Ability to work effectively in a team environment and to prioritise work to achieve MBIE outcomes
• Ability to work in a flexible and dynamic environment

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Fati Tagata at fati.tagata@mbie.govt.nz quoting ref MBIE/17220 if you have any further questions.

Applications close on Thursday 15 May 2025.