PA/Team Administrator I Legal Ethics and Privacy

Discover a career with purpose at MBIE

• Support leaders. Drive efficiency. Make a difference.
• Permanent, fulltime position based in our central Wellington offices
• Salary $60,727 - $70,625 + Kiwisaver

Tēnei tūranga - About the Role:

We’re looking for a highly organised and proactive Personal Assistant / Team Administrator to join our Business Management Team within the Legal, Ethics and Privacy Group. This is a great opportunity to provide essential support in a dynamic environment where your contribution matters.

You’ll provide professional and administrative support to ensure the smooth running of the branch to deliver core priorities, you’ll play a key role in keeping things moving.

Some of the key tasks include:

• Diary management for branch management
• Co-ordinating management of Legal Services files
• Assists solicitors in preparation of legal bundles for discovery and other court documents
• Organising travel for solicitors and branch staff
• Event coordination including annual internal branch conference
• Assist with the preparation of Legal Services Orders (LSOs) for external legal including loading into the contract management system
• Provide data entry in Te Taunga/ACMM our Legal Practice Management system
• Coding and processing for a large number of external legal invoices which often requires research to determine which business group should pay for them
• Maintain our branch Teamsite in Sharepoint including the design and analysis of branch surveys
• Assistance in production of branch dashboards and reporting

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

• Proven experience in executive or team support roles.
• Strong organisational and time management skills with the ability to juggle competing priorities.
• Excellent communication and relationship management skills.
• Intermediate to advanced skill in the Microsoft application suite including: Word, PowerPoint, and Excel
• Discretion and professionalism when handling sensitive information.
• A proactive, flexible approach and ability to work collaboratively.
• Must have the legal right to live and work in New Zealand.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.

Email Danielle Plane at Danielle.Plane2@mbie.govt.nz if you have any further questions.

Applications close on Tuesday 27 January 2026 (midnight)