PA/Team Administrator

Date:  26 May 2023

Wellington, NZ, 6011

Discover a career with purpose at MBIE


  • Support a team at the forefront of protecting innovation and creativity in New Zealand
  • Located in Central Wellington 
  • Offering a salary from $56,425 - $66,630.
  • Permanent full time position, offering Kiwisaver and Wellness benefits
  • Supportive team culture, working with enthusiastic and motivated people.

Tēnei tūranga - About the Role:


We have an opportunity for a PA/Team Administrator within the Intellectual Property Office New Zealand (IPONZ) to provide efficient and effective administration support to the National Manager and wider team.  


The Personal Assistant/Team Administrator is accountable for providing a high level of support to the National Manager and teams in the branch to ensure they are able to effectively perform their role and efficiently use their time and skill to help deliver IPONZ’s outcomes. You will use strong relationship management and organisational skills to process assigned tasks and resolve issues.  If you enjoy working in a supportive team and engaging environment read on!


In this role you will be responsible for diary management, minute taking, monitoring of telephone calls, emails and other communication, preparation of documentation, liaising with facilities and IT staff, organising external and internal appointments, working with the wider support team and other general administrative tasks as required.


We are looking for someone who is customer-focused, flexible and agile with a positive, proactive approach to their work ensuring tasks are completed to a high level of detail.   If you are an all-rounder who possesses a great attitude, can pick up new systems and ways of working quickly and easily we would love to hear from you.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

To be successful in this role you will bring:


  • Proven track record of experience and achievement in providing personal, administrative or customer-focused support.
  • Demonstrated agility and ability to respond to changes in demands and priorities.
  • Wide ranging knowledge of administration systems and processes.
  • Sound relationship management skills.
  • Good standard of computer literacy and word processing.
  • Ability to work effectively in a team environment and to prioritise to achieve MBIE outcomes.
  • Willingness to work in a flexible and dynamic environment.

Ētahi kōrero mō MBIE - About MBIE:


MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.


  • Mahi Tahi – Better Together
  • Māia – Bold and brave
  • Pae Kahurangi – Build our Future
  • Pono Me Te Tika – Own It


Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.


E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 


Email Jamie Hutton at quoting ref MBIE/11898 if you have any further questions.


Applications close on 9th of June 2023