PA/Team Administrator

Date:  16-Mar-2023

Wellington, NZ, 6011

Discover a career with purpose at MBIE


•    Work alongside passionate people and communities
•    Join one of our high performing, positive and dynamic teams
•    Support the Digital, Communications and Transformation Branch to deliver on MBIE’s vision to grow New Zealand for all
•    Two roles available – permanent full-time positions, both based in Wellington
•    Salary Range is $56,425 - $66,630 plus KiwiSaver and Wellbeing Allowance

Tēnei tūranga - About the Role:


The Digital, Communications and Transformation Branch works on complex issues that will transform key sectors of the economy to improve the lives of all in Aotearoa. 

We are looking for two highly organised individuals with great communication and relationship skills to support teams within the Accord Transformation Unit or the Radio Spectrum Policy and Planning team at the Ministry of Business, Innovation and Employment (MBIE).

Accord Transformation Unit
This Personal Assistant/Team Administrator role will work to support the Strategic Policy and Partnerships and Design and Delivery teams to support their team planning and engagement. The role will report to the Manager Strategic Policy and Partnerships whilst also supporting the Manager Design and Delivery.
The Construction Accord is a shared commitment between government and industry to transform the construction sector. The Accord Transformation Unit supports the delivery of an ambitious work programme that aims to improve things like skills, diversity, health and safety, innovation and environmental practices in the construction sector.

Radio Spectrum Policy and Planning Team
We have a full time Personal Assistant/Team Administrator role available.  We are looking for someone who is well-organised, kind, careful with detail, and who has a can-do attitude. 
This role is in the Radio Spectrum Policy and Planning team – a team which works to ensure that New Zealand makes the best of the opportunities available from the use of “wireless” technologies. This includes ensuring that your phone works as fast as it can while not causing interference to satellite communications, your Wi-Fi does not interfere with weather radars and your baby monitor doesn't disable aircraft navigation systems.

MBIE supports a wide range of flexible working arrangements.  Talk to us about what might work for both you and us. 

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

•    Previous experience in providing administrative support to managers and teams
•    Agility in supporting and working effectively in a team environment
•    Wide ranging knowledge of administration systems and processes with the ability to respond to changes in priorities
•    Great relationship management skills
•    Experience with diary management preferrable
•    Proactive and uses initiative
•    Good standard of computer literacy and word processing
•    Must have legal right to live and work in NZ
•    Willingness to work in a flexible and dynamic environment, with teams based across multiple locations

Ētahi kōrero mō MBIE - About MBIE:


MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

  • Mahi Tahi – Better Together
  • Māia – Bold and brave
  • Pae Kahurangi – Build our Future
  • Pono Me Te Tika – Own It


Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.  In your cover letter please state which role/s you are interested in.

Email Rachel Wilson at quoting ref MBIE/10653 if you have any further questions.

Applications close on 30 March 2023