PA/Team Administrator

Discover a career with purpose at MBIE

Join us as a PA/Team Administrator where your experience really counts.

•    Bring your expertise, shape smarter processes, and help keep science funding processes moving forward.
•    Location: Wellington CBD | Salary: $60,727- $70,625

Tēnei tūranga - About the Role:

We are seeking a highly capable PA/Team Administrator to provide trusted, professional support within our Science System Investment and Performance (SSIP) branch. This role will suit someone who brings sound judgement, strong organisational capability, and the confidence to manage competing demands with minimal direction.

You’ll work closely with managers and teams to coordinate workflows, maintain high standards of accuracy, anticipate needs, and keep priorities moving while also contributing ideas that improve systems, processes, and ways of working. This is a hands on, administrative role for someone who enjoys being across the detail while also seeing the bigger picture.

What you’ll enjoy

• A respected support role with real influence and autonomy
• A modern, collaborative workplace in central Wellington
• Opportunities to further develop your professional skill set
• A supportive, values driven team environment
• Work that contributes directly to New Zealand’s science and innovation system

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

What you’ll bring

• Proven experience supporting multiple managers and teams in a PA or administrative role
• Proven ability to manage complex workflows, priorities, and deadlines in a fast paced environment
• Well developed relationship management and communication skills
• High attention to detail and confidence working across digital systems and documentation
• A proactive, solutions focused approach and sound judgement

Experience in the public sector is beneficial but not required.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Matt Guy at matt.guy@mbie.govt.nz quoting ref MBIE/18896 if you have any further questions.

Applications close on 9th of February 2026