PA/Team Administrator

Discover a career with purpose at MBIE

• We are seeking a highly organised, experienced and motivated administrative professional
• Provide proactive support services to three managers and the wider branch
• This is an exciting role that requires a flexible mindset and a 'can do' approach.
• Salary $60,727-$70,625 +KiwiSaver +wellness benefits, perm full-time based in Wellington CBD.

Tēnei tūranga - About the Role:

We have an opening for an experienced Personal Assistant / Team Administrator to support our Tourism and Hospitality branch.

This role will give you exposure to interesting work that significantly contributes to the wellbeing of Aotearoa. You will provide administrative support in a pragmatic and constructive way that will enable the team to keep commitments and to achieve deliverables. You will be supporting the teams to connect with internal and external stakeholders, other ministries, and international counterparts.

About the team and work area:

The role will report to the manager of the Tourism Stewardship and Systems policy team but supports three other policy managers and their teams within the wider Tourism and Hospitality branch. 

Our purpose as a branch is to develop a deep understanding of the costs and benefits of tourism in New Zealand to provide trusted advice to the Minister for Tourism and Hospitality. We think strategically about the role of Government in supporting the growth of tourism in New Zealand and how the system should be set up to support our long-term goals. We use a wide spectrum of policy levers including coordinating and influencing, funding and some regulatory change. One of our primary roles is to advise on how central government can invest the International Visitor Conservation and Tourism Levy effectively to support the tourism system. 
 

The Tourism and Hospitality Branch sits within the Labour Science and Enterprise Group of MBIE. Our work drives Aotearoa’s economic transformation and shapes economic development thinking to create a more productive, sustainable, and inclusive economy. 

Ngā pukenga me ngā wheako e hiahiatia ana -

Key Skills Required
 

• Resilient and Calm Under Pressure: Maintains composure and effectiveness when managing competing priorities and tight deadlines.
• Proactive and Forward-Thinking: Anticipates needs, identifies potential issues before they arise, and takes initiative to resolve them.
• Adaptability and Flexibility: Thrives in a dynamic environment, able to pivot quickly between tasks and support different managers with varying needs.
• Organised and Detail-Oriented: Manages multiple diaries, meetings, and administrative tasks with precision and efficiency.
• Problem Solver: Applies sound judgment and common sense to navigate ambiguity and find practical solutions.
• Strong Communication Skills: Builds effective relationships across teams and stakeholders, with clear and professional written and verbal communication.
• Tech-Savvy: Confident user of Microsoft Office Suite, Outlook, and business systems (e.g., finance and HR platforms).
• Quick Learner: Willing and able to learn new systems and processes to support the branch effectively

Experience and Qualifications

• Proven experience in a Personal Assistant and/or Team Administrator role, ideally supporting multiple managers.
• Experience working in a government or policy environment is advantageous but not essential.
• Must have the legal right to work in New Zealand.

In return, we will offer you a competitive salary, development opportunities and exciting work in a fun, fast-paced team. If this sounds like the next step in your career, we would like to hear from you. 

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please upload a tailored CV and cover letter telling us why you're the perfect fit for this role.  All applications must be submitted via our online process.

Email Jackie Johnson at jackie.johnson@mbie.govt.nz quoting ref MBIE/18304 if you have any further questions.

Applications close on 13th October 2025 at 11.59pm