PA/Team Administrator

Discover a career with purpose at MBIE

An exciting opportunity for a Personal Assistant/Team Administrator to join our new Insights Unit 

• Join us in creating a dynamic, future-focused, customer-centric Insights Unit
• Seeking a highly organised, proactive and motivated administrative professional with appetite to extend into programme coordination support such as providing timely and accurate reporting for the unit 
• Permanent position based in Wellington
• Salary $60,727 - $70,625 p.a.

About the Team:

The new Insights Unit comprises two teams in Workplace Relations and Safety Policy branch, this role reports to the Head of Insights and two Managers. We apply a range of analytical skills and methodologies to provide high quality evidence and insights across the MBIE policy portfolios for Government, MBIE, and a range of external stakeholders. This role will give you exposure to interesting work content that significantly contributes to the wellbeing of Aotearoa. 

Tēnei tūranga - About the Role:

Our Insights Work Programme covers a wide spectrum of MBIE policy portfolios, such as: migration, employment & skills, building system, economic development, science & energy. We support and influence the policy debate and provide direct advice to Government and information to stakeholders and the public.

You may be a seasoned PA looking for your next challenge or somebody looking for experience working in a large agency and the opportunities for development that provides. Regardless of your background, the key thing we’re looking for is somebody who is organised, enthusiastic, a self-starter, can juggle multiple tasks at the same time and is looking for some stretch by providing some programme coordination for the Unit. Being a new Unit we are in set-up stage and need support such as work programme reporting and coordination across the unit to support resource allocation. We will support you to build your skills and succeed in this role.  
 

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required:

• Experience in being a PA and Team Administrator or the ability to demonstrate transferable skills to this role
• Competent user of Outlook, Microsoft office and other business systems (finance, HR)
• Skilled in using/applying processes with judgement and common sense 
• Strong communication and relationship management skills
• A customer-centric approach, with the ability to quickly establish and build strong working relationships and to develop trust and credibility within the unit and with our customers and stakeholders
• A proactive, can-do attitude with a high level of initiative

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Roxana Anderson at roxana.anderson@mbie.govt.nz quoting ref MBIE/16774 if you have any further questions.

Applications close on Monday, 31st March 2025