PA/Team Administrator

Discover a career with purpose at MBIE

• Seeking a highly organised, experienced, and motivated administrative professionals 
• Be part of a supportive, high-performing team that values your contributions.
• 2x Permanent positions based in Wellington.
• Salary $60,727 - $70,625 plus KiwiSaver and Wellness Benefits

We have two openings for experienced Personal Assistants / Team Administrators to support our Immigration Policy teams or the Employment Relations and Employment Standards Policy teams.

About the Teams and Branch

Employment, Skills, and Immigration Branch

The Immigration (Border & Funding) Policy teams sit within MBIE’s Employment, Skills, and Immigration branch.

Border & Funding Immigration Policy Team

The teams work on a broad range of immigration policy matters ranging from review of the Immigration Act, settings for both temporary and residence visas covering work, partnership/family, visitor, and student policies and international commitments. This role will give you exposure to interesting work content that significantly contributes to New Zealand’s labour market Aotearoa. 

Workplace Relations and Safety Policy Branch 

The Employment Relations Policy and Employment Standards teams sit within MBIE’s Workplace Relations and Safety Policy branch which is a busy regulatory policy branch covering employment relations and standards, international labour, health and safety, and ACC. 

Employment Relations Policy Team

There are currently nine people in the Employment Relations Policy team. The team looks after the Employment Relations Act and associated legislation, like the Equal Pay Act.  The team is currently leading the work the Government has underway on the Coalition commitment to consider changes to simplify personal grievance provisions.

Employment Standards Policy Team

There are also currently nine people in the Employment Standards team, and they provide advice to the Government on minimum employment standards like parental leave and the minimum wage. One of the team’s current big projects is the review of the Holidays Act.

Tēnei tūranga - About the Role:

We are seeking an organised administrator with an open mind, a willingness to learn and can complete tasks, no matter how big or how small with a great “get the job done right” attitude.  You will provide administrative support in a pragmatic and constructive way that will enable the teams to keep commitments and to achieve deliverables. You will be supporting the policy teams to connect with internal and external stakeholders, other ministries, and provide advice to Ministers. This role will give you exposure to interesting work content that significantly contributes to the wellbeing of Aotearoa.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required:

• Proven experience in a similar Personal Assistant or administrative role.
• Proficiency in using Microsoft Suite packages including Excel, PowerPoint, Outlook, and Adobe.
• Diary management for busy diaries with changing priorities strong time management, organisational skills, and the ability to work under limited supervision and to tight deadlines. 
• Exceptional attention to detail.
• Ability to handle confidential information with discretion and professionalism. 
• Proactive work style and strong initiative.  
• Must have legal right to live and work in New Zealand.

In return, we will offer you a competitive salary, development opportunities and exciting work in a fun, fast-paced team. If this sounds like the next step in your career, we would like to hear from you. For tracking and evaluation purposes, all applications must be submitted via our MBIE careers site process.
 

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Roxana Anderson at roxana.anderson@@mbie.govt.nz quoting ref MBIE/16482 if you have any further questions.

Applications close on 21st January 2025