PA/Team Administrator

Discover a career with purpose at MBIE

• Are you a highly organised, experienced and motivated administrative professional?
• Join a high performing, positive and dynamic team
• Work with smart and driven people that want to make a difference
• Porirua based, permanent opportunity
• Salary range – $60,727-$70,625 + KiwiSaver + wellness benefits

Tēnei tūranga - About the Role:

We have an exciting new opening for an ambitious Personal Assistant/Team Administrator to support the Head of Tenancy and the Tenancy Services leadership team here at MBIE.  

In this role you will provide exemplary administrative support in a pragmatic and constructive way that will enable the Head of Tenancy to keep commitments and to achieve deliverables. You will quickly shape this role to your style and work to ensure the logistics of the team are running smoothly. 

A strong client focus is important as well as the ability to flex and adapt your approach when needed, helping the Head of Tenancy to achieve priorities and meet responsibilities.  You will maintain effective internal and external relationships, deal with high level, urgent and confidential issues and work effectively with other support staff.

You’ll be at home operating in a fast-paced, dynamic environment and you’ll enjoy the challenge of working to meet key priorities and tight deadlines.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 

• Proven experience in a PA or Team Administrator role or similar
• Advanced skills with Microsoft Office, including Outlook, and the ability to quickly pick up a range of business systems
• Experience with diary management and travel organisation
• Confident and experienced at organising meetings, building agendas, taking minutes and managing actions
• Strong written and interpersonal communication skills
• Confident working with senior managers and team members and building relationships with internal and external stakeholders
• A proactive working style and the initiative to get things done
• Must have the legal right to live and work in New Zealand

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. When you are ready to apply please send a CV and cover letter telling us why you’re the perfect fit for this role.

All applications must be submitted via our online process. We can’t wait to hear from you! 

Email Sarah Hutcheson at sarah.hutcheson@mbie.govt.nz quoting ref MBIE/17512 if you have any further questions.

Applications close on Sunday 22 June 2025.