Investment Coordinator

Discover a career with purpose at MBIE

• Ministry of Business, Innovation & Employment (MBIE) | Wellington CBD
• Permanent, Full-Time | $68K–$77K per annum + Kiwisaver + Wellbeing allowance

Grow your career with purpose and impact.

Are you passionate about project planning, coordination, and making a real impact? Join our Investment Operations team and help deliver impactful science investment for Aotearoa New Zealand.  We are looking for a motivated, detail-oriented Investment Coordinator to join our collaborative and inclusive team.

Tēnei tūranga - About the Role:

As an Investment Coordinator, you will play a key role in planning, coordinating and delivering science funding rounds across MBIE’s science investment funds (e.g., Catalyst Fund). Working closely with fund teams, legal, communications and other stakeholders, you will help ensure funding rounds run smoothly, from timeline planning and contract administration to stakeholder support and continuous improvement. You will apply best-practice funding operations to achieve high-quality outcomes. 

Alongside planning and coordination, you will provide technical support to funding applicants and contract holders, test funding templates in our online system, and prepare basic reports and analysis to support investment processes. 

This is a great opportunity to develop your skills in project planning and coordination, while gaining hands-on experience in funding operations and stakeholder engagement. Your work will contribute to delivering investment funds that support programmes building high-performing science and innovation systems.  

The Investment Operations team sits within the Science System Investment and Performance Branch. We value collaboration, communication, respect, accountability, and professionalism. Diversity is important to us, and our managers are committed to supporting staff in their career development. 

What you will do

• Lead timeline planning and coordination of science funding rounds.
  
• Provide customer-focused technical support to funding applicants and contract holders.
  
• Provide contract administration services, including drafting, peer review, and execution of contracts and variations. 
  
• Assist with configuration and testing of funding templates in MBIE’s online funding system to ensure they are fit for purpose.
  
• Prepare basic reports and analysis for planning, running, and reviewing funding rounds and processes.
  
• Collaborate across teams to support operational delivery and continuous business improvements.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

What we are looking for

• 2 – 4 years’ relevant experience in project planning and coordination or funding roles.
  
• Foundation in broad project planning, business process support, with exposure to government processes or funding operation and contracting areas considered an advantage. 
  
• Familiarity with productivity software and proven ability to learn and navigate online systems (knowledge of Microsoft Dynamics 365 would be considered an advantage). 
  
• Strong collaboration and relationship management skills, with a demonstrated ability to work effectively within your team and across internal and external stakeholders to build and maintain positive working relationships.
  
• Customer-focused mindset and experience providing external customer service.
  
• Excellent attention to detail and accuracy in documentation, timeline planning, and basic reporting.
  
• Strong organisational skills, with a proven ability to manage competing priorities and meet deadlines without compromising quality.
  
• Clear and professional communication skills, both written and verbal, for a range of audiences.
  
• Proactive, solutions-focused approach, comfortable working in a dynamic environment with ambiguity and change.
  
• Legal right to live and work in New Zealand.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Matt Guy at matt.gyuymbie.govt.nz quoting ref MBIE/17994 if you have any further questions.

Applications close on 14th of November 2025