Executive Assistant to the Chief Financial Officer

Discover a career with purpose at MBIE

• Permanent, full-time position based in our central Wellington offices
• Salary $72,869 - $81,848 + Kiwisaver + Employee Wellness Benefits

Tēnei tūranga - About the Role:

We’re looking for a confident, highly organised Executive Assistant to provide exceptional executive support to the Chief Financial Officer within MBIE’s Corporate & Digital Shared Services group. This is a great opportunity for an experienced EA- or a capable professional ready to step up- who thrives in a fast paced, dynamic environment.

As the Executive Assistant to the CFO, you’ll play a key role in keeping the wheels turning smoothly. You’ll be responsible for:

• Managing the CFO’s diary, priorities, and workflow
• Coordinating meetings, communications, and key documents
• Preparing correspondence, papers, and briefing material
• Monitoring incoming information and ensuring timely follow up
• Working closely with the wider support and Corporate & Digital teams

This role requires someone who is proactive, resourceful, and always one step ahead. You’ll be trusted to handle confidential and sensitive information with discretion, juggle competing demands, and maintain calm professionalism under pressure. A strong client focus and the ability to understand the finance branch’s priorities will be key to your success.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

 We’re looking for someone who brings:

• Proven experience providing EA/PA support at senior leadership level
• Excellent organisational skills and the ability to adapt quickly to changing priorities
• High attention to detail and comfort working at pace
• Strong judgement, initiative, and a solutions focused approach
• Confident relationship management skills across a wide range of people
• Advanced Microsoft Office capability
• The legal right to work in New Zealand

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description.

All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.

Email Jess Dalbeth at Jess.Dalbeth@mbie.govt.nz quoting ref MBIE/19066 if you have any further questions.

Applications are being reviewed as they’re received, this means you may be invited to interview before the role closes. If you’re interested, please don’t hesitate to apply!