Executive Assistant I Finance & Performance

Discover a career with purpose at MBIE

• Use your expertise to streamline operations, manage priorities, and keep everything running smoothly.
• Join a dynamic team where your initiative, discretion, and agility make all the difference.
• Permanent full time | Wellington based
• Salary $72,869 - $81,848 + KiwiSaver + wellness benefits

Tēnei tūranga - About the Role:

An exciting opportunity has arisen for an Executive Assistant to provide executive support to the Chief Financial Officer (CFO) in Corporate and Digital Shared Services. 

Working in a dynamic and changing environment, you will be responsible for diary management, monitoring all communication, preparation of documentation, arranging travel, event management, organising external and internal appointments, whilst working with the wider support team.  You will also be supporting critical business functions for which the CFO is personally responsible; diplomacy and confidence working with ambiguity is essential.   

A strong client focus is important as well as the ability to build a strong understanding of the finance branch, its priorities and business plans and the key agencies with which it interacts.  You will maintain effective internal and external relationships, deal with high level, urgent and confidential issues and work effectively with other support staff as needed.

You'll always be two steps ahead, anticipating what is required and when, whilst ensuring that tasks are completed to a high level.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

• A proven track record of experience and success in providing EA support to executive leadership
• Demonstrated agility in responding to changes in priorities
• Excellent attention to detail, ability to multi-task and work well under pressure
• Initiative and a proactive approach to work supporting by strong judgment and decision making ability.
• Great relationship management skills with confidence in dealing with a wide range of people
• Advanced skills in Microsoft Office applications 
• Must have legal right to live and work in NZ

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description

All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Jess Dalbeth at jess.dalbeth@mbie.govt.nz quoting ref MBIE/17520 if you have any further questions.

Applications close on Tuesday 5 August 2025 (midnight)