Executive Assistant

Discover a career with purpose at MBIE

• Provide trusted, high-level executive support to senior leaders within Immigration New Zealand
• Opportunity to work at the heart of a dynamic and fast-paced business group
• 12-Month Secondment/Fixed Term opportunity
• Salary Range: $72, 869 - $81,848 + KiwiSaver
• Central Wellington based location

About the Role - Tēnei tūranga:

We're looking for an experienced and highly organised Executive Assistant to provide confidential, high-level support to a General Manager within Immigration New Zealand. This is a pivotal role where you'll be responsible for ensuring senior leaders can effectively manage their priorities, make informed decisions, and deliver outcomes for New Zealanders.

You will become a trusted partner to senior leadership, proactively managing workflows, coordinating key activities, and building strong relationships across the organisation.

In this varied and rewarding role, you will:

• Manage complex diaries, schedules, meetings, and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare high-quality briefings, correspondence, reports, and presentations.
• Manage sensitive and confidential communications with discretion.
• Track actions and follow up on key priorities and deliverables.
• Coordinate internal and external engagements, meetings, and events.
• Build and maintain strong working relationships with stakeholders across MBIE and external organisations.
• Support the development and continuous improvement of administrative systems and processes.
• Provide guidance and support to other administration staff where required. 

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

• Proven experience in a senior Executive Assistant or executive support role.
• Exceptional organisational and time management skills.
• Strong communication and relationship management capabilities.
• The ability to manage competing priorities in a fast-paced environment.
• Excellent judgement, initiative, and problem-solving skills.
• High levels of professionalism, integrity, and discretion.
• Experience working within the public sector is desirable.
• A collaborative approach and commitment to supporting team success.
  
  

To be eligible for the role you will need to hold either a New Zealand citizenship or a New Zealand Permanent Resident visa.

About MBIE - Ētahi kōrero mō MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

How to Apply - Me pēhea te tono:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

We can't wait to hear from you! Email Nik Sharma at nikhil.sharma@mbie.govt.nz quoting ref MBIE/19996 if you have any further questions.

Applications close on Thursday, 20 August 2026