Executive Assistant

Discover a career with purpose at MBIE

• High impact Executive Assistant role supporting a General Manager at MBIE.
• Fast paced, with plenty of variety.  Be the trusted ‘right hand’ managing priorities, relationships and complex diaries with confidence.
• Join a collaborative, professional EA community in a purpose driven organisation.
• Salary $72,869 – $81,848, Permanent, full time, Wellington CBD, +KiwiSaver +Wellness Benefits.

Tēnei tūranga - About the Role:

The Executive Assistant role is responsible for providing professional secretarial, organisation and administrative support to the General Manager ensuring all tasks are completed in a proactive manner, facilitating the needs of the business. 

This will cover:

• Providing proactive and efficient diary management, correspondence and administrative support including taking minutes.
• Supporting the GM and ensuring their day-to-day work activities are managed effectively.
• Being a communications link between the GM and the wider organisation by building highly effective relationships and strong connections.
• Supporting the wider Executive Assistant, administration and reception support teams in a proactive and collaborative way.
• Exercising discretion and initiative to enable information to flow efficiently between your manager and the organisation.
• Operating as a self-managing team to help facilitate knowledge transfer, skills development, back up services and workflow practices that deliver a highly effective EA service.

About the Team

The Data Insights and Intelligence branch delivers high-quality analytics and domain-specific official statistics, underpinned by advanced data science, intelligence, strategic data sharing, and comprehensive country research. It supports decision-making across ministerial portfolios and regulatory systems, helping drive evidence-based policy and operational excellence with actionable, relevant, and timely outputs.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 

• Must have a proven track record of relevant experience i.e. (3 – 5 years) as an Executive Assistant in a senior executive support role.
• A friendly, ‘can do’ attitude and a thirst to learn more and make the role your own.
• Exercises sound judgement and discretion when handling confidential and politically sensitive matters.
• Wide ranging knowledge of administration systems and processes.
• An ability to be proactive and reactive – can handle ‘the fast ball’.
• Knowledge and understanding of working within a government agency.
• Excellent relationship management skills at all levels both internally and externally.
• Proven ability to develop trust and credibility at the executive level.
• Strong communication, influencing and interpersonal skills with an appreciation of data protection.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint).
• Must have the legal right to live and work in New Zealand.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

Email Jackie Johnson at Jackie.johnson@mbie.govt.nz quoting ref MBIE/19347 if you have any further questions.

Applications close on 6th May 2026 at 5pm.