Executive Assistant

Discover a career with purpose at MBIE

• Provide high-quality executive support senior executives at Immigration New Zealand
• Full Time, Permanent role
• Appointment Range $72, 869 - $81,848
• Wellington Based

Tēnei tūranga - About the Role:

We’re looking for a highly organised and proactive Executive Assistant to provide high-level, confidential support to the Chief Operating Officer and Deputy Chief Operating Officer within Immigration New Zealand.

This is a pivotal role where your ability to anticipate needs, manage competing priorities, and build trusted relationships will directly contribute to the success of our branch’s leadership team and Immigration New Zealand.

In this busy role you will be:

• Managing complex calendars, meetings and travel arrangements for two senior executives
• Handling sensitive communications and correspondence with discretion
• Preparing high-quality communications, reports and briefings
• Coordinating internal and external engagements
• Acting as a liaison between the Chief Operating Officer stakeholders 
• Mentoring and guiding other support staff.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 

• Proven experience in a senior executive support role
• Strong relationship management and communication skills
• Sound judgement, adaptability and proactive mindset
• Excellent time management, prioritisation and attention to detail
• High levels of integrity, discretion and professionalism
• An understanding of public sector environments an advantage

To be eligible for the role you will need to hold either a New Zealand citizenship or a New Zealand Permanent Resident visa.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Dorinda Te Kiri at dorinda.tekiri@mbie.govt.nz quoting ref MBIE/18097 if you have any further questions.

Applications close on Wednesday 3 September 2025 at 11.59pm.