Coordinator/Analyst

Discover a career with purpose at MBIE

• Are you highly organised and skilled at coordinating work across multiple teams and initiatives?
• Do you enjoy planning, scheduling, reporting and publishing operational content to support frontline delivery?
• Are you confident working with Ministers’ offices and communicating changes to immigration instructions?
• 1 x fixed term full-time position (6 months)
• Location is based at the INZ 15 Stout Street office, Wellington.
• Salary range: $68,380 - $77,359

Tēnei tūranga - About the Role:

The Coordinator/Analyst role sits within Immigration Design and Assurance (IDA) in Immigration New Zealand. IDA plays a critical role in supporting the design, assurance and delivery of the immigration system, and this position is key to ensuring operational content and communications are well coordinated, accurate and delivered on time.

This is a busy, varied role supporting multiple initiatives at once. You will provide coordination, administration and publishing support across IDA, with a strong focus on scheduling activities, publishing operational content and producing high quality documentation.

You will be a key point of contact into IDA, working closely with SOPs, policy, operational teams and other MBIE stakeholders to coordinate delivery, manage dependencies and ensure changes are clearly communicated.

You will report to the SOPs Team Leader and work closely with IDA kaimahi across the branch.

As a Coordinator/Analyst your main areas of responsibility are to:

• Coordinate and support IDA planning, scheduling and reporting activities.
• Maintain schedules, registers, risks, issues.
• Ensure content is accurate, approved, and released in line with agreed processes and timeframes, by publishing and maintaining operational content in Author it, including updates to the Operational Manual, Global Processing Manual, and Visa Pak database.
• Support clear communication with requestors and internal stakeholders regarding work status, expectations and delivery timeframes.
• Coordinate, send and receive briefing papers to the Minister of Immigration’s Office for changes to immigration instructions.
• Communicate changes to immigration instructions through Amendment Circulars, ensuring changes are clearly articulated and distributed to the right audiences.
• Provide regular and ad hoc business reporting using agreed templates and quality standards.
• Support meetings and workshops, including logistics, agenda preparation, minute taking, action tracking and follow up.
• Ensure decisions are documented, communicated and appropriately filed.
• Support the development of workshop materials, process documentation, flowcharts, diagrams and presentations.
• Assist with website and product maintenance activities where required.
• Manage your own workload through effective planning, prioritisation and review against agreed outcomes.
• Negotiate realistic delivery timeframes and deliver to those commitments.
• Follow best practice standards and guidelines in all work outputs.

In return we offer:

• A role with strong visibility and meaningful impact on operational delivery.
• Support for your ongoing learning and development, both on the job and through formal development opportunities.
• A flexible and inclusive working environment where people are at the heart of what we do.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

• A high standard of written English, with strong attention to detail.
• Excellent administration and organisational skills, with the ability to manage multiple priorities.
• Intermediate or higher capability in Microsoft Word, Excel, PowerPoint, Visio and Project.
• Experience supporting planning, scheduling, reporting and/or content publication at team or initiative/project level.
• Confidence working with structured content management systems (e.g. Author it) and publishing operational guidance is desirable.
• Strong communication and interpersonal skills, with the ability to work effectively with staff at all levels, including senior managers and Ministers’ offices.
• Familiarity with process improvement and process documentation is desirable.
• Ability to monitor deadlines, follow up actions and escalate where required.
• A proactive, action oriented approach with strong self management skills.
• Ability to gain and maintain a national security clearance.
  
  

Applicants must be a New Zealand citizen or a New Zealand Permanent Resident Visa holder.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

We can't wait to hear from you! Email Nik Sharma at nikhil.sharma@mbie.govt.nz quoting ref MBIE/19304 if you have any further questions.

Applications close on Friday, 8 May 2026