Conference and Functions Coordinator

Discover a career with purpose at MBIE

• Deliver exceptional events that make a lasting impression
• 2x Permanent full time | Wellington based
• Salary $68,380.00 - $77,359.00 + KiwiSaver + Wellness benefits

Tēnei tūranga - About the Role:

Are you a detail-oriented organiser with a passion for creating seamless, high-quality event experiences? We’re looking for two Conference and Functions Coordinators to manage and coordinate a variety of conferences, meetings, and functions for our new All of Government meeting space.

This is a professional, customer-focused role where you’ll be responsible for the end-to-end coordination of events—from venue setup and audiovisual arrangements to catering and client liaison. You’ll ensure every event runs smoothly and leaves a positive impression on all attendees.

What you’ll be doing:

•    Coordinating and delivering a range of events, including meetings, conferences, corporate functions, and social gatherings.
•    Managing all aspects of event logistics, including room setup, AV requirements, catering, and signage.
•    Acting as the main point of contact for clients and guests, ensuring a professional and welcoming experience.
•    Liaising with internal teams and external vendors to ensure seamless event execution.
•    Monitoring event timelines and responding to last-minute changes with confidence and efficiency.

Why join us?

This is a fantastic opportunity to be part of a brand new dynamic, people-focused team that supports meaningful work across the public sector. You’ll play a key role in delivering events that bring people together and support the work of government agencies.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

•    Previous experience in conference/event coordination, hospitality, or catering management.
•    Sound organisational skills with the ability to manage multiple events simultaneously.
•    Excellent communication and customer service skills.
•    Knowledge of catering services, menu planning, and dietary considerations.
•    Understanding of AV equipment and conference room setup is an advantage.
•    Ability to work efficiently in a fast-paced environment.
•    A positive attitude and professional demeanour.
•    Must have the legal right to live and work in New Zealand.
•    Flexibility to work in alternative buildings when required.

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Dorinda Te Kiri at dorinda.tekiri@mbie.govt.nz quoting ref MBIE/17394 if you have any further questions.

Applications close 8 June 2025