Business Coordinator ODS

Discover a career with purpose at MBIE

• Apply your coordination and administration skills in the Office of the Deputy Secretary, Te Whakatairanga Service Delivery
• Join a collaborative, high-performing team supporting strategic and operational priorities
• Wellington-based permanent role
• Salary range $68,380 to $77,359 + KiwiSaver + wellness benefits

Tēnei tūranga - About the Role:

The Business Coordinator provides administrative and coordination support across the Te Whakatairanga Service Delivery Group.  You’ll be part of the Office of the Deputy Secretary, as part of a team that supports strategic planning, performance reporting, and group-wide coordination and accountability activities. This is a varied role with opportunities to contribute to continuous improvement and relationship-building across MBIE.

What you’ll be doing

• Provide secretariat support for senior leadership meetings, including agenda coordination and minute-taking
• Assist with planning, performance reporting, finance, risk management, and assurance processes
• Coordinate group-wide events and logistics
• Review and prepare papers ensuring quality and timeliness
• Support project-related work and ad hoc tasks across the group
• Support the Head of Office with diary management and administrative tasks
• Organise travel, meetings, regional trips, and development days
• Identify opportunities for best practice and continuous improvement

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

• Solid administrative and coordination experience
• Ability to build strong, trusted relationships across teams
• Experience supporting multiple teams and managing competing priorities
• Secretariat or governance support experience
• High attention to detail and a proactive, customer-focused attitude
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Visio, Word, Excel, PowerPoint); experience with AI tools such as Copilot is a plus
• Ability to manage sensitive information with discretion
• Must be a New Zealand citizen or hold a permanent resident visa

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. 

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Marie Manley at marie.manley2@mbie.govt.nz quoting ref MBIE/17759 if you have any further questions.

Applications close on Thursday 31 July 2025