Business Coordinator

Discover a career with purpose at MBIE

• Step into a pivotal role where your coordination skills keep a high impact branch running smoothly. 
• Join a collaborative team supporting leaders who shape the future of Immigration New Zealand.
• Make a real difference behind the scenes by connecting people, priorities, and meaningful work.
• Bring your organisation, initiative, and relationship building strengths to a role where every day counts.
• Permanent full-time role based at Wellington location
• Salary range: $68,380 - $77,359 + KiwiSaver & Wellness Benefit

Tēnei tūranga - About the Role:

We’re looking for an organised, proactive Business Coordinator to join the Associate Deputy Secretary Immigration (ADSI) branch at MBIE.

In this role, you’ll provide high quality administrative and coordination support to the ADSI leadership team and the wider branch. You’ll work closely with teams across Immigration New Zealand, helping to keep our people, processes and priorities running smoothly in a fast paced and high impact environment.

You’ll be part of a collaborative Business Support team, supporting work across:

• International Engagement
• Privacy, Complaints and Resolutions
• Specialist Engagement
• Māori Partnerships and Capability
• Director Public Information
  
  

This is a great opportunity for someone who enjoys variety, building strong relationships, and making a real difference behind the scenes.

What you’ll be doing:

• Coordinating meetings, diaries, travel and logistics for senior leaders.
• Providing day to day administrative support across the ADSI branch.
• Supporting onboarding and offboarding activities.
• Taking meeting minutes, following up actions and maintaining registers.
• Assisting with project work and continuous improvement initiatives.
• Supporting ministerial servicing, including OIA responses, parliamentary questions and correspondence.
• Proof reading and collating papers for internal and external audiences.
• Responding to stakeholder queries and supporting team coordination.
• Providing back up support to the Offshore Coordinator role.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

• Solid experience in administration or coordination roles.
• Strong organisational skills and the ability to juggle multiple priorities.
• A high level of attention to detail and sound judgement.
• Proven ability to build effective, trusted working relationships.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office (Word, Excel, PowerPoint and Visio).
• A proactive, positive and customer focused approach.
• The ability to handle sensitive information with discretion and confidentiality.
  
  

Requirements

• New Zealand citizenship or permanent residence visa.
• Ability to obtain and maintain Police vetting.

Why join MBIE?

Hīkina Whakatutuki – MBIE’s name in te reo Māori – means to uplift and move forward. Our purpose is to Grow Aotearoa New Zealand for All, putting people and communities at the heart of everything we do.

We are committed to:

• Honouring Te Tiriti o Waitangi
• Creating an inclusive, values led workplace
• Supporting learning, wellbeing and development
• Making a meaningful difference for New Zealanders

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.

We can't wait to hear from you! Email Nik Sharma at nikhil.sharma@mbie.govt.nz quoting ref MBIE/19257 if you have any further questions.

Applications close on Friday, 10 April 2026