Executive Assistant

Discover a career with purpose at MBIE

• Provide high calibre support to the General Manager, Economic Development and Tourism at the Ministry for Business Innovation and Employment.
• This Executive Assistant role is a varied and challenging role in a fun and friendly team. 
• Salary $72869 to $81848, permanent role, Wellington CBD, wellness benefits and KiwiSaver.

Tēnei tūranga - About the Role:

Are you organised, smart, hardworking and motivated to go places? Do you like having fun at work and making things better? Do you want to work for a great boss who will support you to flourish and achieve your career goals? Do you want to be part of an awesome team and be involved in amazing projects that make a difference to New Zealand? 
 
An exciting opportunity has arisen for an Executive Assistant to provide executive support to the General Manager, Economic Development and Tourism. As the Executive Assistant to the GM, you will also be a key member of our wider team. 
 
Day to day responsibilities will be varied and will include: 

• diary and event management.
• monitoring communication. 
• tracking work in real time and working alongside the management team to ensure delivery. 
• preparing documents. 
• arranging travel. 
• mentoring and guiding other Team Administrators in the wider team. 

 
This is a fun and important role in our team - your proactive, can-do attitude and energy will help keep our team humming. There are plenty of opportunities for you to get involved in projects and develop your skillset and make this role your own. 
 
A strong client focus is important as well as the interest in building an understanding of the wider team, its priorities, business plans and the key stakeholders with which it interacts. You will maintain effective internal and external relationships, deal with high level, urgent and confidential issues and work effectively with the teams as needed. 

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required
 
We are keen to hear from you if you have: 
 

• Experience as an EA to a General Manager (Tier 3 position) or higher. 
• A proactive, can-do attitude with a high level of initiative, sound judgement and discretion.  
• Confident and enjoy challenging the status quo to develop better ways of doing things. 
• Wide ranging knowledge of administration systems and processes, including significant experience and proficiency covering Microsoft Office suite of applications. 
• The ability to organise and prioritise workloads effectively, to ensure high quality results within deadlines. 
• The ability to quickly establish and build strong working relationships and to develop trust and credibility with senior executives, staff and key internal and external stakeholders. 
• Exceptional teamwork and collaborative abilities and a willingness to share knowledge and expertise with others. 
• Highly developed communication and writing skills. 
• Must be a New Zealand Citizen or permanent resident. 

About the Team

The Economic Development and Tourism branch advises the Government on all things Economic Growth, Tourism and Hospitality. You will play an important role in enabling our GM and the wider team to deliver an ambitious work programme. The work in our branch is fast paced and varied and would suit someone who thrives in a busy environment and is happy to juggle multiple tasks. 

Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi – Better Together
• Māia – Bold and brave
• Pae Kahurangi – Build our Future
• Pono Me Te Tika – Own It

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role. 

Email Jackie Johnson at Jackie.johnson@mbie.govt.nz quoting ref MBIE/16762 if you have any further questions.

Applications close on 13th March 2025 at 11.59pm.